PRIVACY POLICY

 

DATA CONTROLLER	ALLOGA LOGIFARMA, S.A. (adiante, ALLOGA LOGIFARMA)
HEAD OFFICE	Estrada Nacional 9, Km 17, Vila Verde 2705-906 Terrugem
VAT	503.934.640
WHO WE ARE	ALLOGA LOGIFARMA is a company with over 26 years of history that operates exclusively in the area of healthcare logistics. The company owns the “alloga-logifarma.pt” domain, where this Website is hosted.
NOTICE	ALLOGA LOGIFARMA IS COMMITTED TO PROTECTING THE PRIVACY AND THE PERSONAL DATA OF ALL “ALLOGA-LOGIFARMA.PT” WEBSITE USERS, FOR WHICH PURPOSE IT HAS PRODUCED AND ADOPTED THIS POLICY AND THE PRACTICES DESCRIBED HEREIN. THIS PRIVACY POLICY EXPLAINS HOW YOUR PERSONAL DATA ARE COLLECTED AND PROCESSED. WE ADVISE YOU TO READ THIS DOCUMENT FOR INFORMATION REGARDING THE CONDITIONS UNDER WHICH YOUR PERSONAL DATA ARE COLLECTED AND USED.

 

 

1. WHAT IS THIS POLICY ABOUT?

• This Privacy Policy explains how we collect and process the personal data required to manage the ALLOGA LOGIFARMA Website and provide the services available through the latter.
• These services include contact forms, amongst others.
• Our objective is to ensure that the ALLOGA LOGIFARMA Website and the aforementioned services are provided promptly and without inconvenience. In this sense, the practices adopted for this purpose are herein described.

 

2. WHAT ARE PERSONAL DATA?

• Personal data are understood as any information (irrespective of nature or medium) relating to a person and which identify that person.
• These data also include the information that makes a person identifiable.
• An identifiable person is to be understood as a person who can be identified , directly or indirectly, in particular by reference to an identification number or to one or more factors specific to their physical, physiological, mental, economic, cultural or social identity.
• Examples of personal data collected by our company include your “name”, “email”, “function” and “company”.

 

3. HOW WILL WE USE YOUR PERSONAL DATA?

• ALLOGA LOGIFARMA will use the personal data provided for the following purposes:
• Analyse your application and carry out the selection and recruitment process;
• Save your application data in a pool of potential candidates and contact you in the future about job vacancies that may suit your profile;
• Respond to your request for contact and information;
• Managing and improving the WEBSITE;
• Ensure information systems security and prevent fraud.
• Your personal data will not be reused for any purposes other than those previously identified or for any purposes unrelated to those for which they were initially collected.

 

4. ON WHICH LEGAL BASIS DO WE PROCESS THE PERSONAL DATA?

• ALLOGA LOGIFARMA processes personal data based on specific legal basis, according to the purposes for which they are used.
• The legal basis for processing personal data is shown in the following table, in accordance with the purposes listed above:

PURPOSE	Analyse your application and carry out the selection and recruitment process
LEGAL BASIS	Pre-contractual measures prior to entering into a contract
PURPOSE	Save your application data in a pool of potential candidates and contact you in the future about job vacancies that may suit your profile
LEGAL BASIS	The legitimate interests of ALLOGA LOGIFARMA
DESCRIPTION OF THE LEGITIMATE INTERESTS	It is in the interest of ALLOGA LOGIFARMA to keep a file of potential candidates to whom vacancies can be offered for consideration.
PURPOSE	Respond to your request for contact and information
LEGAL BASIS	The legitimate interests of ALLOGA LOGIFARMA
DESCRIPTION OF THE LEGITIMATE INTERESTS	It is in the interest of ALLOGA LOGIFARMA to analyse and respond to your requests for information. When you submit any request for information, you also have a reasonable expectation that we will follow up the issue and respond to your request.
PURPOSE	Managing and improving the WEBSITE
LEGAL BASIS	The legitimate interests of ALLOGA LOGIFARMA and consent to use cookies.
DESCRIPTION OF THE LEGITIMATE INTERESTS	It is in the interest of ALLOGA LOGIFARMA to carry out audits, analyse and review permissions, implement technical and support measures in order to manage the WEBSITE more adequately.
PURPOSE	Ensure information systems security and prevent fraud
LEGAL BASIS	The legitimate interests of ALLOGA LOGIFARMA
DESCRIPTION OF THE LEGITIMATE INTERESTS	It is in the interest of ALLOGA LOGIFARMA to ensure that the company website is secure.

 

5. WHICH PERSONAL DATA DO WE COLLECT?

• ALLOGA LOGIFARMA only collects and processes the personal data deemed necessary and adequate to the purposes indicated above, namely the following:

PURPOSE	DATA
Analyse your application and carry out the selection and recruitment process	Name, job title, company, email, mobile phone, professional information included in CVs
Save your application data in a pool of potential candidates and contact you in the future about job vacancies that may suit your profile	Name, job title, company, email, mobile phone, professional information included in CVs
Respond to your request for contact and information	Name, job title, company, email, mobile phone
Managing and improving the WEBSITE	Cookie data
Ensure information systems security and prevent fraud	IP address, cookie data

 

6. HOW DO WE COLLECT YOUR PERSONAL DATA?

• We collect personal data through our Website and the respective communication and interaction with your device.
• Your personal data will be collected as follows:
• Through your browser;
• Through any of the contact forms used;
• Through information sent by you via email, as part of selection and recruitment processes;
• Through the communication and interaction that the WEBSITE makes with your equipment, namely through cookies installed on your equipment.
• ALLOGA LOGIFARMA commits to processing your data in accordance with the applicable legislation and for legitimate purposes.
• ALLOGA LOGIFARMA will not sell, lease or share your personal data with third parties. However, ALLOGA LOGIFARMA may disclose your personal data to third parties in specific cases, as clearly identified in this Privacy Policy. See Point 12 for additional information.
• The Website and services provided by ALLOGA LOGIFARMA are not intended for minors; no personal data of minors will be processed intentionally.

 

7. WHAT ARE COOKIES?

• Cookies are small files stored on your device by your browser for the purpose of collecting information.
• Essential cookies are strictly necessary for the adequate functioning of the Website, namely by allowing the following:
  • User identification and authentication; or
  • Memorisation of user preferences; or
  • Enabling users to complete tasks without needing to re-enter information (e.g. when navigating to a different page or returning to the previous page, as occurs with form data, shopping carts, etc.); or
  • Managing, enabling, facilitating or supporting communications from/through the Website; or
  • Providing features requested by users; or
  • Ensuring information system security and/or prevention of fraud.
• These cookies will be stored on your device and consent is not required.
• Cookies can also be used to collect information, namely for the following purposes:
  • Measuring and obtaining Website use statistics, such as the number of individual visitors; detecting search engine keywords; measuring browsing parameters, such as visit duration, most visited pages or most frequently accessed contents (analytics cookies); or
  • Tailoring advertising and marketing based on user behaviours and profiles, such as to customise ads (tracking cookies, advertising, analytics); or
  • Certain cookies are used by third parties, i.e. other than the website owner, to collect browsing information on different websites, in order to create user profiles (third-party cookies).
• The use of tracking, advertising, analytical and third-party cookies will always be conditional upon your acceptance and prior consent, which can be withdrawn at any time, through specific tools and/or your browser.
• Similarly to cookies, tracking pixels, web beacons and similar tools are images and/or pieces of code loaded when users visit websites, pages or contents, and also when they open certain emails.
• These tools establish a connection to a server and track user behaviour for the purpose of obtaining data used in online marketing, analytics and retargeting.
• When a user visits the target website, the visit is recorded in the server log and information collected, which may include several user data, namely their operating system, duration of the visit or IP address.
• The use of these tools will always be conditional upon your acceptance and prior consent, which can be withdrawn at any time, through specific tools and/or your browser.

 

8. HOW DO WE USE COOKIES, TRACKING PIXELS AND SIMILAR TECHNOLOGIES?

• The following table describes and explains how these tools are used:

Strictly  Necessary Cookies
Name	Source	Duration	Purpose
moove_gdpr_popup	Alloga-logifarma.pt	90 days	Save your cookie settings
wp-wpml_current_language	Alloga-logifarma.pt	Session	Save information about the selected language

 

Tracking, Advertising, Analytics and Third-Party cookies
Name	Source	Duration	Purpose
_ga	Alloga-logifarma.pt	90 days	Allows to store and count page views. Related to google analytics.
_ga_GFRV12XNTK	Alloga-logifarma.pt	90 days	Allows to store and count page views. Related to google analytics.

 

9. HOW DO WE PROTECT YOUR PERSONAL DATA?

• We adopt several technical and organisational security measures for the purpose of protecting your personal data, by ensuring the confidentiality, integrity and availability of processing operations, namely by preventing unauthorised access.
• We only use data centre providers able to offer adequate, documented security measures, namely the assurance that personal data will only be stored on servers of guaranteed resilience, located in controlled environments, with limited access.
• Personal data are stored on servers that offer adequate security guarantees, namely protection against unauthorised disclosure, loss, misuse, alteration, unauthorised processing or access, and any other illegitimate processing.
• Similarly, the personal data of users navigating on the WEBSITE are protected through encryption, namely Transport Layer Security (TLS, a security protocol that protects telecommunications over the Internet).
• Although we take all the care and precautions deemed adequate to protecting the personal data collected and provided by users, it is important to stress that no security system is impenetrable.
• Therefore, we remind you of the need to take certain precautions when browsing and using the WEBSITE, particularly if you use public or shared networks.

 

10. HOW LONG DO WE KEEP YOUR PERSONAL DATA?

• Your personal data will be kept for the period of time deemed necessary for the purposes for which they are intended, as described in this Privacy Policy. Therefore:

PURPOSE	MAXIMUM RETENTION PERIOD
Analyse your application and carry out the selection and recruitment process.   Save your application data in a pool of potential candidates and contact you in the future about job vacancies that may suit your profile.	If the person is selected: during the contract term plus one (1) year after termination. If the person is not selected: for one (1) year after the submission of your application, to contact you about job vacancies that may be suitable for your profile.
Respond to your request for contact and information	1 year after contact
Managing and improving the WEBSITE	See section about cookies
Ensure information systems security and prevent fraud.	5 years (article 118(1)(c) of the Portuguese Criminal Code)

 

• Should any specific or mandatory period be specified by law, the data will be stored for the period in question.
• Without prejudice to the right to retain personal data beyond the periods specified, in the following situations:
  • until the statute of limitations concerning the rights related to the purpose in question expires;
  • for the purposes of declaring, exercising or defending the legal rights of ALLOGA LOGIFARMA in any legal proceedings;
  • pending the final, unappealable decision of a court in case of a dispute related to the purpose in question;
  • in order to ensure the fulfilment of any new legal obligations to which ALLOGA LOGIFARMA may become bound;
  • in order to ensure compliance with any orders issued by legal authorities and/or criminal police bodies within the scope of duly identified legal proceedings, in accordance with an order issued on valid grounds by the competent legal authority;
  • in order to ensure compliance with any decisions of administrative authorities and competent regulatory bodies, within the scope of their powers and responsibilities, namely duly identified, substantiated administrative proceedings.
• In all other cases, personal data will not be retained beyond the periods specified above, which ALLOGA LOGIFARMA deems sufficient for the indicated purposes.
• All personal data collected will be deleted or anonymised after the end of the retention period.

 

11. HOW YOU CAN EXERCISE YOUR RIGHTS:

• You should know your rights before we explain how they can be exercised. In this sense, you are entitled by law to exercise the following rights:

Access	Confirmation as to whether or not personal data concerning you are being processed and, where that is the case, access to your personal data.
Rectification	Rectification of inaccurate personal data concerning you and the right to have incomplete personal data completed.
Erasure	Erasure of personal data concerning you in any of the situations specified in the legislation.
Restriction of processing	Restriction of processing in any of the situations specified in the legislation.
Objection	Object, at any time, to processing of personal data concerning you.
Portability	Receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format.
Withdraw consent	You have the right to withdraw consent previously provided for some processing activities.

 

• You also have the right to submit a complaint to the competent supervisory authority (in Portugal, the National Data Protection Commission, at cnpd.pt)
• In order to exercise the aforementioned rights, please email ALLOGA LOGIFARMA, at: GERAL@ALLOGA-LOGIFARMA.PT.
• Should you ask us to erase your personal data, fully or partially, ALLOGA LOGIFARMA will only be allowed to retain the personal data necessary to fulfil the legal obligations to which it is bound and may be unable to provide some of the services requested.

 

12. HOW TO WITHDRAW CONSENT

• You have the right to withdraw your consent at any time and without any justification.
• We remind you that the withdrawal of consent does not compromise the lawfulness of the processing carried out on the basis of the consent previously given and that ALLOGA LOGIFARMA will keep a record of this consent in order to fulfil its legal obligations (to demonstrate the lawfulness of the processing up to the moment of withdrawal of consent).
• To withdraw consent for the purpose of managing and improving the WEBSITE, you may:
• Open the cookie management tool, which you can access via the floating button, and adjust and define your settings; or
• Through your browser settings, disabling cookies and other tools; or
• Using a blocking tool that can be used as an extension to your browser.

 

13. WHEN DO WE DISCLOSE DATA TO THIRD PARTIES?

• ALLOGA LOGIFARMA may resort to third parties for the provision of certain services, namely Website management, maintenance and technical support, in which case the parties in question may be able to access part of your personal data, namely those required for the contracted purposes.
• ALLOGA LOGIFARMA ensures that the only credible entities, offering adequate protection guarantees, will be authorised to access personal data, in addition to ensuring that only the data deemed necessary for the provision of the contracted service(s) will be disclosed, although ALLOGA LOGIFARMA will keep the role of data controller with respect to the personal data provided.
• ALLOGA LOGIFARMA may also disclose your data to the following entities:
• Companies within the same Group and companies with which ALLOGA LOGIFARMA shares services or has established commercial partnerships for the creation and offer of benefits;
• Other business partners outside the Group (with the prior authorisation of the data owners);
• Legal representatives and courts, for the purposes of representation, statement, exercise or defence of the rights of ALLOGA LOGIFARMA in any legal proceedings;
• Legal authorities or competent criminal police bodies, within the scope of duly identified legal proceedings, in compliance with an order issued on valid grounds by a competent legal authority.

 

14. THIRD-PARTY WEBSITES.

• The Website may contain links to other websites, which may collect and process personal data. Processing of these data is the sole responsibility of the owners of the websites in question; ALLOGA LOGIFARMA declines all responsibility for the respective policies and/or practices.

 

15. DATA TRANSFER OUTSIDE THE EUROPEAN UNION.

• By default, no data will be transferred to non-EU countries.
• Should any data be transferred to non-EU countries, particularly when such transfer is required to ensure the provision of services to ALLOGA LOGIFARMA, compliance with the legislation will be ensured, namely concerning: (i) the suitability of the destination country, in terms of personal data protection, and the requirements applicable to data transfer; or (ii) the existence of adequate guarantees with respect to data transfer, namely standard contract clauses, as approved by the European Commission, and the implementation of additional measures aimed at ensuring the adequate protection of personal data, if required.

 

16. MINORS.

• This Website is not intended for minors under the age of thirteen (13); therefore, we kindly request them not to provide any personal data through this Website.

 

17. SPECIAL CATEGORY DATA

• ALLOGA LOGIFARMA kindly requests you not to send us or share any information concerning the following issues:

• Physical or mental health, including information related to the provision of healthcare services or other medical information;
• Race, ethnicity, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric information, sex life or sexual orientation.
  • Should you still send us or share personal information within these categories, the data received will be deleted immediately.

 

 

18. CHANGES TO THE PRIVACY POLICY

• ALLOGA LOGIFARMA reserves the right to adjust or introduce alterations to this Privacy Policy, at any time. All changes will be publicised.

 

19. OUR CONTACT DETAILS

• If you have any questions or doubts about this Privacy Policy, please email us, at privacidade@alloga-logifarma.pt.

 

20. VERSION

Terrugem (PORTUGAL), 30.01.2024.